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Lee and Jim Vann Library

Fort Wayne / Crown Point

3-Circulation Services: Home

A description of Circulation services and privileges for students, faculty, and alumni.

Circulation Services - MAIN CONTENT

Library Access

The Lee and Jim Vann Library staff serve the University of Saint Francis students, faculty, and staff. The library is also accessible to alumni and those with established relationships or affiliations with the university. The general public may use the library on a limited basis.

Access Services Supervisor

Barb Chen

260.399.7700, ext. 6061

Borrowing Privileges

Any person who is affiliated with USF as faculty, staff, student, or alumnus may borrow any regularly circulating materials from the library when they present a current USF OneCard or an alumni card.

The faculty, staff, and students of other PALNI member institutions are designated reciprocal borrowers and may borrow USF materials as long as they hold a valid ID card with a PALNI barcode. In addition to PALNI members, USF has a reciprocal borrowing agreement with several libraries in the local area and those presenting a reciprocal borrowing card from any of these libraries may borrow USF materials as well. Reciprocal borrowers are allowed to borrow books from the general collection but cannot borrow videos, journals, or reserve items. Other guests, while free to use the library, may not check out materials.

Access to certain materials may be restricted per faculty request for coursework.


Loan periods and the number of renewals allowed vary depending upon patron status.

Renewals are not permitted for materials that have a hold request or when a borrower has accumulated $5 or more in library fees. Renewals may be completed in person, over the phone, or online. Online renewals cannot be made on the date due or for overdue materials. Semester loans cannot be renewed online but must be renewed either in person or over the telephone.

For our complete item renewal policy, click HERE.


Patrons may place a hold request online or at the user services desk for items currently checked out. Items on hold cannot be renewed. The requesting patron will be notified via their USF email address when the item is returned.

Circulating items are subject to a recall if needed by another patron. Patrons are guaranteed a 21-day minimum loan period before a recall can take place. A recall notice will be sent to the patron via email stating the new due date which will provide a minimum of 14 days to return the item. The recall due date supersedes all previous due dates. A non-refundable $5 recall fee will be added if the item becomes overdue.

Interlibrary Loans

Patrons will receive a courtesy notice three days prior to the due date to allow time to request a renewal. Whether an item will be renewed and given a new due date is up to the lending library. It may take a few days before knowing if an item is renewed. Patrons will receive overdue notices when the material becomes overdue. Once an item is overdue, students are placed on Hold with the Registrar’s Office. When a request becomes long overdue, the patron will receive a bill for the replacement cost of the item. All fees are paid in the Business Office. Once an item becomes long overdue, the patron will be blocked from using Interlibrary Loan until the book is either returned or the replacement charge has been paid in full. The Library Hold is removed when the patron is once again in good standing with the library.

Overdue Fines and Notices

  • There are no daily overdue fines.
  • • Items more than 30 days overdue are considered Lost and a Replacement Fee is charged.

Fees of $5 or more will result in the loss of borrowing privileges. A hold is also placed on your USF Campus account preventing Registration, Release of Grades, and Graduation until the fees have been paid. All fees are payable in the University Business Office.

For circulating and reserve materials, notices are emailed approximately 3 days prior to the due date and again on the due date. Overdue reminders are also sent out 7 days, 14 days, and 21 days after the item is due. When an item is 30 days overdue it is considered lost and a Bill for the Replacement cost is sent to the patron. The cost of the replacement may not be the actual cost of the item but rather the cost of the newest edition or comparable item, plus a $5 processing fee. All fees are waived if the materials are returned.

Limits on Materials

There is no limit on the number of items that can be checked out at any given time.

Claimed Returned

In the event that a patron claims to have returned materials that still show on his or her record, the patron is responsible for locating and returning the materials. Patrons will be given six weeks or until the end of the semester, whichever is longer, to locate the materials and return them. The library will also conduct at least 10 searches in this time period. If the materials are not located during this period, the patron will be billed the replacement cost plus a handling fee. A hold will be placed on the patron’s record until the replacement costs and fees are paid or the materials are found. The patron has the option of appealing the bill with the User Services Supervisor, who is in charge of circulation services. The replacement cost will be refunded if the patron finds and returns the material within 30 days of paying for the material. The processing fee is non-refundable.

Lost Materials

Materials may be declared lost three ways: by the patron, after the grace period of a claimed returned process, or after four weeks overdue. Materials that are lost will be billed to the patron for both the replacement cost and a five dollar processing fee. All fees are paid in the Business Office. Students and alumni will not be removed from hold with the registrar’s office until this bill is paid or the materials are returned. If the patron returns the materials, both the replacement cost and processing fee will be waived and overdue fines will be assessed. If the patron finds the material and returns it within thirty days from the date of payment, the replacement cost will be refunded but not the processing fee.

Account Hold

Students and alumni will have a library hold placed on their record if they have:

  • Fees of $5 or more OR
  • Outstanding (overdue) materials

Students and alumni with a library hold will be denied registration for new classes, transcripts of grades, and diplomas until their records have been cleared. These patrons are also prohibited from checking out new materials.

Faculty and staff who have outstanding materials at the time employment is terminated will be contacted to return the materials immediately or pay current replacement costs plus a processing fee.

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Lee & Jim Vann Library

Pope John Paul II Center

First and Second Floor

Room 101 & 201