Donations and Gifts in Kind
The Lee and Jim Vann Library welcomes gifts of current scholarly materials that are appropriate to the Library’s collections. We appreciate our donors’ intention to enhance the quality of the Lee and Jim Vann Library’s resources through their gifts. Especially welcome are items that supplement the University of Saint Francis curriculum and that will benefit student and faculty research. The Library is subject to space, staff, and resource limitations which will impact our ability to accept gifts of materials; therefore, we reserve the right to determine whether or not to add donated materials to the collection. Donations are evaluated using the same selection criteria that are used for purchased library materials.
In general, the Library does not accept the following as gifts:
- Materials that duplicate existing holdings
- Popular trade publications more than two years old
- Outdated media formats such as VHS, LPs, cassettes, etc.
- Materials in poor physical condition
- Materials heavily marked by pen or pencil
- Materials discarded by other libraries
- Materials that do not support current USF curriculum
- Photocopied materials or copies of original audio/video productions
- Gifts on which the donor has placed restrictions that will negatively affect access to and use of the materials.
If you are interested in donating materials to the Lee and Jim Vann Library, please contact the Library Director at 260-399-7700 ext. 6060, prior to delivering materials to the Library. For all donations, the Library requests that a list of items be submitted for review before any materials will be accepted and that a Gift-In-Kind form be completed.
In accordance with United States tax regulations, the Library is not permitted to make appraisals of gifts. Gift acknowledgment letters can be created upon request; this letter will include a brief description and an exact count of items donated but will not list each item nor give an appraisal. If a donor requires a valuation of the materials for IRS reporting purposes, it is the responsibility of the donor to arrange for an independent appraisal by a qualified professional prior to the donation and to keep records of the items donated and their value.
Items that do not fall within the scope of the Library’s collections will be sent to Better World Books,
providing revenue for the acquisition of new Library materials, or sent to recycling.