MATERIALS ORDER FAQS
HOW MUCH MONEY DOES MY DEPARTMENT HAVE TO SPEND ON MATERIALS THIS YEAR?
Departmental allocations for the library’s budget have been prepared by the Associate Library Director and sent to each dean and department head. If you would like to know the current allocation balance for your department, you may contact your department chair, your department’s library liaison, or Maureen McMahan (EXT. 6059).
EXACTLY HOW ARE THE ALLOCATION AMOUNTS CALCULATED?
A formula is used that takes into account school/program enrollment at both the graduate and undergraduate levels, the number of faculty and set amount for parity. More details are provided in our Library Materials Allocation documentation.
HOW DO I SUBMIT A DEPARTMENTAL MATERIAL ORDER?
After you have obtained approval from your department chair or dean, you may submit your order directly to your library liaison. All orders should be submitted electronically, if possible. A specific form is no longer required, but minimally the following information should be provided whenever possible: Title, author, ISBN, date, edition
CAN I SUBMIT MARKED CATALOGS OR OTHER ORDER INFORMATION ALONG WITH MY ORDER?
Yes. Please include any additional information that will help library staff locate wanted items or identify the specific edition, volume or year, etc. Please indicate in your communication with your library liaison that you will be sending these materials and if you would like for them to be returned to you once your order has been processed.
CAN I REQUEST A FORTHCOMING TITLE (A TITLE DUE TO BE PUBLISHED AT A FUTURE DATE) IF THE DATE FALLS WITHIN THE CURRENT BUDGET YEAR?
No. Publishing dates for forthcoming titles are not reliable. To ensure that all of your allocated funds are spent and not lost, these titles will not be ordered. All such requests will be returned to the department to be submitted at a later date.
CAN WE USE LIBRARY MATERIAL MONEY TO PURCHASE NEW JOURNALS?
No. There is a separate budget line for journal subscriptions, but due to the ongoing annual funding commitment required there is no extra money in the current budget to add new titles. You may submit these requests via your department’s library liaison using the Faculty Library Purchase Request form. Please note that unless already budgeted for, all journal requests will be held for future consideration and evaluated when funds are made available. Increases to the serial budget are not regular. If the title being requested is required to support a specific course or program and is time sensitive, your program should consider reviewing current journal subscriptions to see if there is a title that can be dropped to free up funding. To initiate a subscription review please contact your liaison who can provide a list of current subscriptions, usage statistics (if they are available) and then will coordinate with other programs/schools before a decision can be made.
CAN WE PURCHASE MEDIA FOR THE LIBRARY WITH ALLOCATED MATERIAL FUNDS?
Yes. Media that is approved for purchase would be DVDs, CDs or streaming media. The library cannot purchase software. These requests should be directed to UTS. If you have further questions about what material would qualify for a media purchase, please contact your library liaison or Maureen McMahan (EXT. 6059) for this information.
If your questions about book orders were not answered here or you need other assistance, please contact Maureen McMahan (EXT. 6059).